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dallas wedding coordinator


Thursday Tips: 5 Benefits of Hiring a Wedding Coordinator


When we were planning our wedding, I didn’t think I need a wedding coordinator or could afford one. Since we were paying for most of the wedding ourselves, I wanted to do as much as possible on my own. However, as the day grew closer (and we were engaged for 16 months!) I knew that I needed to enlist some help. If not for the rest of the planning, at least for the final month and to run the wedding day. So we did. A few months before the wedding, I hired a coordinator to finalize details and run the timeline.

Fremont California Wedding Photography


Since we had a coordinator taking care of things, we could take fun photos like the one above without a worry.

I’ve seen many a bride with a worry-stricken face. They are running the details around in their mind, thinking about vendor deliveries, trying not to stress, and the realization of getting married. These brides didn’t have a coordinator. I truly believe that a wedding coordinator is one of the best investments you can make in your wedding so that you can enjoy your wedding day. And so can your close family and friends.

5 Benefits of Hiring a Wedding Coordinator

1. Let’s talk budget. A wedding coordinator will walk you through planning your budget and help you figure out realistic numbers depending on your wedding location. A wedding in a big city will typically be more expensive than one in the country, but the country wedding may require all sorts of rentals (chairs, tables, linens, etc) to make it work. A wedding coordinator will help you to work with your budget and stay within your parameters. They’ll also let you know if what you want can or cannot happen with the money you can spend.

2. Thinking of a theme for your wedding? Do you know how you will execute it? A wedding coordinator, especially those that also have a knack for design, can help you pull together the details for a wedding of your dreams. It’s easy to dream up an amazing wedding with photos you pull from the Internet. It’s a whole other beast to make it come to life. Wedding coordinators have the resources to help you bring your wedding ideas to life, especially if you are feeling stuck. (Note: Not all coordinators are designers. Not all designers are coordinators.)

3. Wedding Coordinators have great resources for vendors. If you are in the early or late planning stages and need to find a vendor who is reliable, professional, and does awesome work, a wedding coordinator will be your resource. Also, a wedding coordinator acts as your resource for etiquette questions when it comes to sending out invitations, receiving RSVPs, and any other wedding related questions.

4. They can plan it for you. If the idea of planning a wedding sounds completely overwhelming or makes you want to run in the other direction, a wedding coordinator is definitely the way to go. Most wedding coordinators offer full planning. They will walk with you the entire planning process, from choosing the venue, to tasting the cake, and through all the little details of wedding planning.

5. You don’t have to worry about a thing. A good, experienced wedding coordinator will take care of everything for you. From confirming vendors, coordinating the timeline with your other vendors, and making sure the day runs smoothly. When we were getting married, I realized I didn’t want to be in charge on the day of. Even my most control freak tendencies did not want that responsibility. And from my perspective as a photographer, I LOVE weddings that work with great wedding coordinators. It makes my job easier, as they become my resource for questions and syncing up the timing of the day.

If you are in the Dallas/Fort Worth Metroplex and looking for a wedding coordinator, I recommend the following vendors:

Sweet Pea Events
After Yes Weddings
Vera Green Productions
Couture Events by Lottie
Ebony Peoples Events & Design
Each and Every Detail
RSVP Events


A new series I’m participating in: Thursday Tips! Check out these posts for photography advice and be sure to visit Lauren at Every Last Detail, Jenna & Elizabeth at Little Bit Heart, Becky at Bowties and Bliss, Lauren at Love Milk and Honey, Mel at The Oceanside Bride, Colleen at Soundtrack To I DoShay Cochrane Photography, and Stremel Photography for more great wedding planning tips + more.


what next?

  1. Share this with brides you know!
  2. Subscribe to our new monthly e-zine: tips from the best in the industry on creating a stress-free wedding that honors your relationship and, most importantly, building a lasting wonderful marriage.  Leave a comment below or click here to sign up.
  3. See more inside scoop with other posts on wedding advice for brides & grooms here.

Contact Dallas wedding photographer Catie Ronquillo

Read the blog of Fort Worth Photographer Catie Ronquillo



Advice from a Wedding Planner


Spring is in the air and wedding season is in full swing! And on top of that, I have FOUR friends who were recently asked the big question. They’re engaged! Something must be in the air. Besides the pollen.

Well a few of my friends who are currently in the trenches of wedding planning have asked me for advice on the actual day, since I’ve done the whole wedding thing. However, since I’m not a wedding planner and I can only speak from my own experience as a bride when it comes to the wedding day, so I asked my good friend and Dallas wedding planner, Kelly Simants of Sweet Pea Events, for some wedding day tips.

Dallas Wedding Planner Kelly Simants Sweet Pea Events Catie Ronquillo

From Kelly:

  • Relax – Let the Sweet Pea Team handle all of the details! You have planned SO much and now it’s your time to sit back, relax, and let us do the work! Our goal is that you have so much fun with your friends and family while we make your event seamless!
  • Pause – Every hour or so, just remind yourself to “pause” and soak everything in. Look around you and pay attention to the details that are all coming together – what you feel like in your dress (amazing!), what your cake design looks like, what your flowers look like, and soak in the fact that you are getting married!
  • Remember the Reason – Keep in mind that not only is this about your wedding day, it is about your marriage and you are entering a wonderful new adventure and season in your life! The day goes by so fast that it’s easy to get sidetracked and lose sight of the real reason you are celebrating!
  • Eat Food & Drink Water – The Sweet Pea team will help remind you that you need to drink lots of water and eat on your wedding day. Even if it’s something light like a bagel, cheese and crackers, etc. Many times brides say they don’t want to eat on the day-of, but it’s critical to ensure you don’t pass out, and that you have lots of energy to enjoy your special day!
  • Go With the Flow – There may be things that come up which are unexpected (rain being one example!) We know that it’s a possibility it could rain, so if that happens – instead of being disappointed, try to go with the flow and not let that bring you down. After all, we always have a Plan B for rain, so you are as prepared as you can be!

Thanks Kelly for the awesome advice!

Are you in need of a wedding planner in the Dallas/Fort Worth Area?
Contact Kelly:
Website: Sweet Pea Events
Blog: Sweet Pea Events Blog
Phone: 214.901.8900


what next?

  1. Share this with brides you know!
  2. Subscribe to our new monthly e-zine: tips from the best in the industry on creating a stress-free wedding that honors your relationship and, most importantly, building a lasting wonderful marriage.  Leave a comment below or click here to sign up.
  3. See more inside scoop with other posts on wedding advice for brides & grooms here.

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